Services for Faculty & Staff
Shelton State maintains two campus libraries to serve all students and employees, regardless of the program with which they are affiliated. Library services are available to full-time and part-time students and employees. The Brooks-Cork Library, located on the Martin Campus on Old Greensboro Road, houses approximately 45,000 books and carries around 400 current periodical subscriptions. Its holdings provide support for both vocational and academic programs offered by the college. The Lewis Library is located on the C.A. Fredd Campus, houses approximately 2,000 books to support programs based on that campus, including a small basic reference collection, and over 50 current periodical subscriptions. In many cases, library resources that support instruction on the Fredd Campus are housed in individual shops or departments (and not necessarily centralized in the library).
Students and employees may use either campus library. Books can be checked out for three weeks. Periodicals may be used by students only in the library, but employees may sign out periodicals for brief time periods (generally not to exceed 24 hours). Overdue fines are charged to students but not to employees. Replacement costs, however, apply to anyone who loses or damages items borrowed from the library.
All library materials, print and non-print, are listed in the online catalog. A printed list of audiovisual holdings by subject area is available upon request from Jean Epps in the AV office in the Brooks-Cork Library on the Martin Campus or Jean Mack in the Lewis Library on the Fredd Campus.
Use of audiovisual and projection equipment must be scheduled in advance to ensure availability. Delivery of AV materials and equipment can be scheduled on the Martin Campus with Jean Epps or on the Fredd Campus with Jean Mack (see Library Staff Directory) for phone numbers. Full information (e.g., title of audiovisual, equipment needed, room number, date, and time) are required for scheduling. AV personnel are not available to remain in the classroom to supervise use of audiovisual equipment, but employees may ask for a brief training session for general equipment. There are several computer projection and video projection devices available as well; training on these, however, requires more time and a commitment from the user. Technical training is also offered via workshops throughout the year as announced.
There are no viewing rooms for class use on either campus. Individual viewing is available in the Information Commons section of the Brooks-Cork Library but not in the Lewis Library. Small group viewing rooms are available in the Brooks-Cork Library.
Most Library AV materials cannot be removed from the home campus without approval of the library staff. No materials may be used for fund-raising events. ALL damages that occur when AV materials or equipment are off-campus must be repaired at the expense of the borrower. Circulating AV (designated as CAV in the catalog) may be checked out by students. CAV are located on shelves alongside books of the same subjects.
Laptop computers and related projection equipment may be borrowed for off-campus use and for extended periods of time with prior approval and under specific conditions. Requests for this equipment should be made as far in advance as possible to ensure availability when needed. For more details on extended and off-campus use, see click here.
A limited amount of production equipment is available on both campuses. This includes digital camera, scanner, and wireless laptops. Instructors should see Jean Epps for information on producing audiovisuals and for checking out electronic equipment. All materials produced with college funds remain the property of Shelton State Community College. Off-air videotaping is permitted only within the strict guidelines of U.S. Copyright Regulations. Specific information about copyright is available in the library.
There are many films available at low or no cost to the college. Instructors who wish to rent a film or video may complete a request form, which is available in the AV Office on each campus. Confirmation of booking will be sent to the instructor so that it can be scheduled accordingly. The library is not responsible for films or videos rented without prior library approval.
Copyright regulations limit the use of videos produced for the home market (and made available through local video stores); classroom use does not necessarily constitute "fair use" under copyright regulations. See Circular 21 from the U.S. Copyright Office (http://www.lcweb.loc.gov/copyright/circs/circ21.pdf ) for more information.
How To Request New Books, Periodicals, AV, Equipment
The Library Faculty seeks the suggestions and assistance of faculty in the selection of materials in the library. Faculty members may simply provide a list of titles or a catalog with order information. The Library Faculty welcomes general suggestions for addressing weaknesses in the collection. Book requests may be made to any member of the library staff. or through "Suggest a Purchase" in the online catalog. Audiovisual requests must be previewed before purchase; contact Jean Epps or Jean Mack with AV requests. Periodical requests, for new titles as well as for Backfiles, should be directed to the Director of Library Services. The periodical collection is formally reviewed every two years for renewal with a common expiration date of December 31. When a new class or program requires immediate access to additional periodicals or other materials, requests for exceptions should be made to the Director of Library Services.
As more information is becoming available in electronic formats, the library is expanding its subscriptions and purchases of such information. Faculty requests are welcome. Internet/Web information is available in the Library for research and information purposes.
Employees should be aware that ordering materials usually takes several weeks. If there is a specific need for a "rush order," the Director of Library Services should be notified and efforts will be made to accommodate the need. The library does not routinely order computer software licenses for other departments.
Academic reserves are managed through the library's online catalog. Almost any type of item (book, file, sample tests, periodicals, models, specimen, etc.) which meets library guidelines may be placed on reserve. With the exception of college publications or resources for employee use, materials are placed on reserve at the initiative of faculty for the non-commercial educational use of students and must be directly related to the educational objectives of the college. There are no charges for access to reserves.
In general the following types of materials (and similar items) will be accepted for Reserves at the request of faculty or staff.
Books, reports, periodicals, audiovisuals (and related equipment)
Practice or sample tests (see exclusions below)
Scientific models or specimen (e.g., rocks, minerals)
Links to resources on the Web
Copies of articles or chapters or portions of other printed matter which meet copyright guidelines
Complete issues or a journal or other periodical in which one or more articles appear (owned by the library or by the instructor)
Specifically, any items placed on Reserve must be in the legal possession of the library or the faculty member who provided the item(s). The library will make attempts to purchase items or otherwise help the faculty member secure copyright approval when necessary. This may take some time because of in-house paperwork for requisitioning and paying copyright fees or purchasing books or periodicals.
More details about Reserve requirements are included on the handout available in the Shelton State Libraries.
Faculty members are encouraged to use periodicals and other resources currently available in the Shelton State Libraries. When necessary and possible, library staff will purchase individual issues and/or initiate subscriptions to provide legal copies of items that faculty wish to place on reserve. Faculty members must provide enough advance notice to the library staff for handling such an order or purchase. The library staff is also available to help faculty identify relevant readings for their classes.
Student works (e.g., papers, completed assignments, journals, etc.) are also protected by copyright regulations. Any student work that is to be placed on reserve must be accompanied by the written and signed permission of the student to do so (specifying name, contact information, title of item[s], statement giving permission, and dates included).
Instructors should bring items to the library, at least twenty-four hours in advance of anticipated requests. All items should be logged in at the Reserves desk. at the Martin Campus or the circulation desk at the Fredd Campus. The information you provide helps the library staff understand how best to serve you and your students. Please be sure to list a phone number and e-mail address where we can reach you in in case there is a problem with your file(s).
Please log in each item individually. Whenever possible, the library staff will file each item in a separate folder, which makes it easier for your students to get what they need and easier for the library staff to maintain control. The library staff also asks that you mark the original with some color notation so that it will be easier to keep track of the original. The library will gladly provide folders as needed.
Students should be directed to the AV/Reserves desk in Brooks-Cork Library on the Martin Campus and to the circulation desk in the Lewis Library on the Fredd Campus to ask for items, which are filed by the instructor's name or, in some cases, by department. All items are listed in the online library catalog by course and by instructor name.
Fair use copyright regulations govern many items that may be placed on Reserve. For more information on copyright for educators, See Circular 21 from the U.S. Copyright Office (http://www.lcweb.loc.gov/copyright/circs/circ21.pdf ) or the library web page.
Lon Alexander, Sr., Memorial Collection of Employee Publications
The Brooks-Cork Library maintains the Lon Alexander, Sr., Memorial Collection, a special collection of books, articles, and other published materials, named in memory of history instructor Lon Alexander. Publications by any employee, full-time or part-time, can be donated to the collection, which is housed in a special bookcase in the Kiwanis Room in the Brooks-Cork Library. All donations must comply with copyright standards.
Library Orientation & Instruction
Librarians are happy to provide library orientation tours, lectures, handouts, and/or exercises for any instructor on either campus for any class. A number of handouts are already available and the Shelton State Libraries maintain online resources at Tutorials and How-To-Find Hints. Instructors may request additional web guides. Contact Glen Johnson in advance to schedule a library session for a class. However, we request that you do not send a class without your supervision during class hours and that you ensure that your students are aware that they are expected to conduct themselves appropriately while in the library.
A formal program of library instruction is provided through two credit-bearing courses, LBS 101 (Library Skills) and LBS 102 (Research Skills). Students may enroll in either course for one hour of elective credit. Students may also use any online LBS resources or tutorials by going to the library's web page and clicking on Tutorials and Library Instruction.
Within the parameters of college policy, the Shelton State Libraries welcome gifts of books, periodicals, and instructional materials which add value to the collection and carry no conditions of use or disposition. Although the library staff does not make evaluations for tax purposes, a voucher listing all contributions will be provided for the donor. Monetary contributions are also accepted.
Brief surveys of students and employees are conducted online during the Spring Semester each year with students and employees as part of the library's program of evaluation. Additional comments or suggestions are welcome at any time. Evaluative comments should be made to the Director of Library Services.
Other Libraries Available to Shelton State Employees
With a current Shelton State Libraries card, you may check out items from The University of Alabama Libraries (UA) and the Stillman College Library. Your card must be updated each semester to indicate current enrollment or employment. You may stop by the circulation desk in either Shelton State campus library to get your library card stamped and updated each semester. Shelton State library users do not need to purchase community cards at UA Libraries (as long as they have a current Shelton State Libraries card).
Certain limitations are placed on the number and types of materials that can be checked out at UA (e.g., only items from the general circulating book collection and government documents). Electronic resources can be used while in the UA Gorgas Library at designated computers. These computers are generally located on the second floor near the large circulation desk. Shelton State library users should be aware that there are numerous parking restrictions on the UA campus; some parking restrictions are lifted at 6:00 pm (Monday through Friday) and on weekends, but anyone interested in using UA libraries should make themselves familiar with UA parking regulations. For printing at UA, Shelton State library users may purchase a Community User Card from printing card dispensers located in Gorgas, Bruno, McLure, and Rodgers Libraries, or from the library staff at the Hoole Special Collections Library. Many resources can be emailed and/or downloaded to a thumbdrive as well. See the UA Printing page for additional information.
The Kiwanis Room, located within the Brooks-Cork Library on the Martin Campus near the Silent Study area, is set aside especially for use by college employees as a place for research, study, and reading; it not intended as a place for meeting students or for regular group meetings. This room is locked, but library staff at the AV/Reserves desk will gladly unlock it, upon request, for employee use.
In 1997 and 1998, the Kiwanis Club of Tuscaloosa contributed to Shelton State Community College's capital campaign for the new campus. These funds were contributed for use by the library and subsequently covered the costs of furnishing this room and all of the group study rooms located in the library. In appreciation, the faculty/staff room in the Brooks-Cork Library was named the 'Kiwanis Room' and is the home of the club's archives. These archives are stored in cabinets in the closet of this room. Some plaques and certificates for both the Kiwanis Club and the college's chapter of Circle K, the collegiate branch of Kiwanis International, are displayed in this room. Also displayed are the original charter certificates for both organizations. These resources are not to be discarded or removed from the Kiwanis Room without contacting the Kiwanis Club of Tuscaloosa.
The Kiwanis Room also houses the "Lon Alexander, Sr., Memorial Collection of Employee Publications."
Guidelines for Student Athlete Study Halls in Campus Libraries
Coaches and others who supervise student athletes are discouraged from requiring "study hall" time in the library. During afternoon hours, when such study periods are possible, numerous other facilities are available and can be requested through the office of the Dean of Instruction. Individual student athletes with library, research, and study needs are always welcome in the library.
1. Supervision of student athletes who are required to spend “study hall” time in the library is the responsibility of the coach or coaching assistant. Required study halls must be supervised. Library staff are not responsible for disciplining and supervising study halls.
2. No more than four student athletes should sit at one group table. When possible, only one or two student athletes should sit at one table.
3. Student athletes must follow all policies of the library, including such things as not bringing in food, drink, or tobacco. This also includes working quietly and not disturbing other library users or staff. Game playing and loud social interaction are not acceptable behaviors in the library; there are other areas of the college where that is acceptable.
4. Student athletes should bring homework or study materials to required study halls. All student athletes are expected to work quietly while in the library, even if this is simply reading books or current magazines.
5. The library is not the place to have team meetings, to hold practice sessions, or to use sports equipment.
6. Like all other Shelton State students, student athletes are expected to respond immediately to directions given by any member of the library staff.
7. Student athletes who do not follow these guidelines will be asked to leave the library. It is the responsibility of the student athlete to explain to the coach why he or she failed to comply with study hall requirements.
Alabama Virtual Library Home Access
The Alabama Virtual Library (AVL) is a collection of databases with full-text articles from magazines, journals, newspapers, and special reference sources. It is provided through tax moneys for residents by the Alabama Legislature at no additional cost to individuals or institutions. Access is available through any campus computer simply by going to http://www.avl.lib.al.us/ . Home access is available to any Alabama resident or student or employee of the college. Home access requires no login or password unless the user lives near the State line or accesses the Internet through a provider that uses satellite connections. Registration takes only a few moments and users have immediate access upon completion of registration. The databases included in the AVL range from resources for children to research journals for professionals. This is one of the best public services currently available in Alabama, and college employees are encouraged to take advantage of it. Any librarian can register users and demonstrate how to use AVL.
Library Services for eLearning (formerly Distance Education)
Information for students is available at Library Services for eLearning, linked to the Shelton State Libraries home page. Instructors may request special services, web guides, and other information related to specific eLearning classes via email to a librarian or by phone (see the Library Staff Directory). Requests for AVL registration may be made via email when necessary. Audiovisual and reserve services are limited at this time for eLearning classes but efforts will be made to address requests on a case-by-case basis.